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Covid-19 Workplace Vaccination Policy and Practice

Time: 09:25 - 12:30 GMT (if you can't attend live, register to watch the recording)

Cost per attendee: £250 + VAT 

With many offices reopening fully, employers are being required to consider workplace vaccines policy; which is right for you and your workforce and should you be making Covid-19 vaccinations a staff requirement?

This legal, moral and medical minefield needs a clear and considered approach to avoid expensive and unwanted tribunals as well as potential damage to reputation and standing as an employer of choice; risky issues in an environment where recruitment is such a challenge.

We’ve been advising companies on pandemic policies and practice since 2006, so we know where to find the experts and what advice, facts and guidance they need to deliver.

The Government’s directive for mandatory vaccinations in the healthcare sector, plus decisions by Pimlico Plumbers and Bloomsbury Publishing, has forced employers to examine whether they can or even should justify a similar approach.

While vaccination remains a personal choice in the majority of organisations, smart employers are examining sickness, absence and safety in the workplace and are considering their options with regard to mandatory policy.

Come and hear discussions and solutions from all angles of this complex and nuanced debate and get expert guidance on what to do in your organisation.

Expert speakers will address:

  • Key health and safety considerations and risk assessment
  • What policy adjustments are necessary and legal
  • How to practically implement those changes
  • Essential procedural considerations

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Which functions will benefit from attending

  • HR, Health and Safety, Business Continuity Planning, Occupational Health, Contingency and Business Continuity Planning, Recruitment, Resourcing, Legal & Compliance, Line Management, Employee Relations, Security, Risk, Compliance, Strategy, Operations, and all directors and staff with responsibilities within this area.

Hear from

Schedule

Introduction and Welcome

Elizabeth Smith

Elizabeth Smith

Director of Research
Business Forums International Ltd. (BFI)

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Business Forums International Ltd. (BFI) logo

Elizabeth Smith

Director of Research , Business Forums International Ltd. (BFI)

Elizabeth is director of research and a founding co-director at Business Forums International. She is responsible for all programme content and writing, and researches current areas of interest for senior HR professionals in large organisations. BFI is the UK’s leading HR risk specialist conference and training provider, delivering key and timely information to over 3,000 delegates a year both through public and in-house training courses. Before founding BFI in 1996, Elizabeth specialised in researching corporate financial programmes in Asia and the Middle East, based in Dubai. She also worked in advertising and publishing in the Middle East and London. Elizabeth was educated in the West Indies, Saudi Arabia and Belgium before reading Modern Languages at Durham University. She is currently developing an online training course for line managers to raise awareness of menopause symptoms and ways that employers can work to make their workplaces more inclusive.

Medical Conditions & Safety Concerns

Dr Mike Tildesley

Dr Mike Tildesley

Professor
University of Warwick

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University of Warwick logo

Dr Mike Tildesley

Professor , University of Warwick

Mike is a Professor at the University of Warwick, specialising in the modelling of infectious diseases, and is a member of the Scientific Pandemic Influenza Modelling group – the modelling subgroup of SAGE (Strategic Advisory Group of Experts on Immunisation), and has been working throughout the COVID-19 pandemic upon the development of models to inform a range of policy questions in the UK. He also advises the government on the transmission of Covid-19 in schools.

  • How normal a return to business will the vaccine really offer?
  • What are the alternatives? Testing programmes? Continued social distancing/health & safety measures etc.
  • Identifying and implementing reasonable additional measures:
    • social distancing
    • hygiene
    • shift patterns

Legal Update: Vaccination Policy & Practice - Essential Elements to Consider

Ed Grey

Ed Grey

Associate
Osborne Clarke

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Osborne Clarke logo

Ed Grey

Associate , Osborne Clarke

Ed is an Associate in the Employment team, advising on a wide range of employment matters including unfair dismissal, discrimination, redundancy, disciplinary issues, grievances and TUPE. He drafts and negotiates employment documentation such as contracts, policies and settlement agreements and provides advice on the employment law issues that arise from corporate transactions. Ed has experience of managing cases in the Employment Tribunal. Ed joined Osborne Clarke as a trainee solicitor in 2018 and qualified in 2020.

Lara Flynn

Lara Flynn

Senior Associate
Osborne Clarke

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Osborne Clarke logo

Lara Flynn

Senior Associate , Osborne Clarke

Lara is a Senior Associate in the Employment and Benefits team at Osborne Clarke. Lara advises on a wide variety of contentious and non- contentious employment matters including managing poor performance, disciplinary and grievance issues , drafting settlement agreements and implementing redundancies. She has assisted employers in defending a range of employment tribunal claims including whistleblowing, unfair dismissal and discrimination. Lara is also experienced in advising on the employment issues that can arise in corporate transactions. Lara has assisted in cross jurisdictional matters and has spent time working with the employment team in Osborne Clarke’s Milan office. Lara studied Law at Cardiff University before going on to complete the LPC at BPP Bristol. Lara joined Osborne Clarke as a trainee in 2014, undertaking four seats including employment and employee incentives. Lara qualified into the Employment and Benefits team in September 2016.

  • Advocating for compliance: what are the confines of the law?
  • What are the risks and how can you mitigate them in your own organisation
    • Indirect discrimination
    • Unfair dismissal
    • Protected characteristics: age, pregnancy, maternity, race, religion, belief
    • Privacy, personal injury
  • Avoiding the blanket approach
  • Privacy and data protection imperatives
  • What needs to be communicated and when?
  • Redeployment and redesigning roles: the legal framework
  • Impacts on hours and remuneration
  • Termination
  • GDPR, privacy and record keeping: What are the data protection implications and considerations in relation to the processing of personal data relating to employee vaccinations?

Legal Q&A: Based on your feedback which we will gather on the day.

Kevin Charles

Kevin Charles

Consulting Barrister
Crossland Employment Solicitors

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Crossland Employment Solicitors logo

Kevin Charles

Consulting Barrister , Crossland Employment Solicitors

Kevin was called to the Bar in 1996. Having completed his pupillage and qualified as a barrister, Kevin spent several years in industry working as in-house counsel, where he advised predominately corporate clients across the full range of employment law and industrial relations and represented clients in employment tribunals across the country. Kevin has also gained several years experience in private practice working for a firm of City solicitors, where he advised and represented both individual and corporate clients. Latterly, Kevin has worked for the Institute of Practitioners in Advertising, where as well as providing employment legal advice, he has been involved in lobbying on the TUPE regulations, carrying out staff/HR training, producing best practice guides and policy documents. A Director of Crossland from 2009 to 31 March 2017, Kevin is now a consulting barrister to the firm and undertakes most of their advocacy. Kevin is recommended in Legal 500 and Chamber Guide to the Legal Profession.

Among other issues our expert will address:

  • Grounds for refusal and how to manage them:
    • Religious/philosophical
    • potential side-effect
    • breast-feeding and pregnant women
  • Scanning QR codes and other data protection considerations: the ICO guidance
  • Onboarding and new contracts: workable solutions to support your policy

Comfort break

Risk Assessment Health & Safety

Duncan Spencer

Duncan Spencer

Head of Advice & Practice
Institution of Occupational Safety and Health

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Institution of Occupational Safety and Health logo

Duncan Spencer

Head of Advice & Practice , Institution of Occupational Safety and Health

Duncan is a recognised thought leader in the field of Occupational Safety and Health being a regular guest speaker at conferences, a published author on the subject and is presently working the Head of Advice & Practice for IOSH. He is experienced in applying a risk-led and evidence-driven approach to safety in many different sectors, leading organisations to develop effective safety management systems that are truly responsive, agile and flexible. Experienced in building health & safety governance processes and developing policy and strategy.

  • Identifying your health & safety risks: what can be removed or minimised?
  • Balancing duty of care versus employee trust and confidence
  • Drafting reasonable and proportionate changes to your current policy
  • Employee obligations under H&S workplace regulations
  • Consultation: key discussions to have with your unions

Panel Discussion: What is the Rest of the World Doing and What Lessons Can We Learn?

Jane Baker

Jane Baker

K&B UK EHS Manager
Kohler Mira Ltd

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Kohler Mira Ltd logo

Jane Baker

K&B UK EHS Manager , Kohler Mira Ltd

Stuart Barnard

Stuart Barnard

Head of HSEQ
RPS Group

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RPS Group logo

Stuart Barnard

Head of HSEQ , RPS Group

  • Biden’s suspension of business vaccine mandate: might it happen here?
  • Australia’s Public Health Order: Draconian control or sensible strategy?
  • Social media messages and disinformation

Roundtable: Mandatory Vaccines in the Health Sector: Implications for Wider Business Practice

Ian Clements

Ian Clements

Managing Director
Quadriga Health & Safety Ltd

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Quadriga Health & Safety Ltd logo

Ian Clements

Managing Director , Quadriga Health & Safety Ltd

Clinic: Key Elements of an Effective and Future-Proof Policy

Dr Mike Tildesley

Dr Mike Tildesley

Professor
University of Warwick

View Bio
University of Warwick logo

Dr Mike Tildesley

Professor , University of Warwick

Mike is a Professor at the University of Warwick, specialising in the modelling of infectious diseases, and is a member of the Scientific Pandemic Influenza Modelling group – the modelling subgroup of SAGE (Strategic Advisory Group of Experts on Immunisation), and has been working throughout the COVID-19 pandemic upon the development of models to inform a range of policy questions in the UK. He also advises the government on the transmission of Covid-19 in schools.

Duncan Spencer

Duncan Spencer

Head of Advice & Practice
Institution of Occupational Safety and Health

View Bio
Institution of Occupational Safety and Health logo

Duncan Spencer

Head of Advice & Practice , Institution of Occupational Safety and Health

Duncan is a recognised thought leader in the field of Occupational Safety and Health being a regular guest speaker at conferences, a published author on the subject and is presently working the Head of Advice & Practice for IOSH. He is experienced in applying a risk-led and evidence-driven approach to safety in many different sectors, leading organisations to develop effective safety management systems that are truly responsive, agile and flexible. Experienced in building health & safety governance processes and developing policy and strategy.

Kevin Charles

Kevin Charles

Consulting Barrister
Crossland Employment Solicitors

View Bio
Crossland Employment Solicitors logo

Kevin Charles

Consulting Barrister , Crossland Employment Solicitors

Kevin was called to the Bar in 1996. Having completed his pupillage and qualified as a barrister, Kevin spent several years in industry working as in-house counsel, where he advised predominately corporate clients across the full range of employment law and industrial relations and represented clients in employment tribunals across the country. Kevin has also gained several years experience in private practice working for a firm of City solicitors, where he advised and represented both individual and corporate clients. Latterly, Kevin has worked for the Institute of Practitioners in Advertising, where as well as providing employment legal advice, he has been involved in lobbying on the TUPE regulations, carrying out staff/HR training, producing best practice guides and policy documents. A Director of Crossland from 2009 to 31 March 2017, Kevin is now a consulting barrister to the firm and undertakes most of their advocacy. Kevin is recommended in Legal 500 and Chamber Guide to the Legal Profession.

End of Briefing

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