Terms and Conditions for Business Forums International Sponsors and Exhibitors
1.COMPLETE AGREEMENT
These terms and conditions shall apply to and be deemed to constitute part of every sponsorship/exhibitor Contract made between Business Forums International Ltd ("the Company") and it's sponsors/ exhibitors ("the Client") in relation to the conference or other event specified on the order form ("Event") and shall supersede any other quotations, terms or conditions previously supplied or referred to in other documents or which the Client may seek to impose. No variation
or modification to these terms will be effective unless confirmed in writing and signed by a director of each of the parties.
2. SPONSORSHIP OPPORTUNITIES and BENEFITS
The Client acknowledges that it has previously received details of the Company's "Sponsorship Opportunities and Rates" and is fully aware of the different benefits set out therein provided by the Company ('Benefits"). The Client accepts that such Benefits are awarded by the Company on first come first served basis upon signature of the Contract with payment.
3. DELIVERY
The Client accepts that other sponsors or exhibitors may participate in the Event, to which this Contract relates which may be in competition with the Client. The Company excludes any responsibility for the awarding of a Benefit or particular exhibition to competing organisations and whilst the Company will endeavour to meet the Client's reasonable requests, it reserves the right to determine precisely how any Benefit shall be delivered and to make such modifications as may be necessary to meet the reasonable needs of other sponsors/exhibitors and the Event and in particular in relation to the filming of speaking slots over which the Company retains total editorial control. The Company reserves the equipment and presentations.
4. RESTRICTIONS
The Client shall ensure that the Benefits for which it has contracted are operated in such a way that will not detract or interfere with or be prejudicial or defamatory to other sponsors/exhibitors, the Event or the Company. The Client shall not be entitled to sublet, assign or share any part of a Benefit without the prior written consent of the Company.. The Company reserves the right to require the immediate removal of any materials which breach the provisions of this clause. In such event the Company shall not be liable for any refund of the Price or expenses incurred by the Client.
5. PAYMENT
The price stated in the Contract ("the Price") is payable in full (together with any applicable VAT) within 30 days of receipt of the Company's invoice which will be dispatched on receipt of the signed Contract. Any overdue payments will bear interest at the rate 2% above the base rate from time to time of Lloyds TSB Bank plc calculated on a daily basis from the date on which such payment fell due until the date of payment.
Until full payment has been received no Benefits can be awarded. If full payment has not been received by the time the publicity material for the Event is produced the Company reserves the right to exclude the Client's details and logo from such material. If the full payment has not been received within 60 days of despatch of the Company's invoice the Company shall be entitled to terminate the Contract forthwith on notice to the Client.
6. CANCELLATION
The Client must notify the Company in writing if they wish to cancel or modify the whole or part of the Contract. No refund of the Price will be made unless the Company is able to resell the Benefit which the Client had contracted to buy. Space not occupied by 5 am on the day of the Event may be forfeited in the Company's discretion in which no refunds shall be given.
7. CANCELLATION OF THE EVENT
The Company shall notify the Client promptly in the event of any cancellation or reduction in the scope of the Event and of any proposed alternative Events. In the event that the Event or a substantial part thereof cannot take place for any reason other than the default of the Client, the Company shall refund the Price less (where such cancellation is beyond the control of the Company) a proportionate part of the Company's unavoidable expenses in relation to such cancellation. The Company shall have no further liability to the Client in this respect.
8. TERMINATION
The Contract shall terminate automatically on termination of the Event or forthwith by written notice in the event that either party: -
(a) Commits a material breach of any of its obligations hereunder and shall not have remedied such breach (if the same is capable of remedy) within 30 days of being required by written notice to do so.
(b) Acts in bad faith or otherwise engages in any conduct seriously prejudicial to the other party.
(c) Is guilty of fraud or misconduct.
(d) Enters into liquidation or ceases to carry on business, has a receiver or administrator appointed over all or part of its assets, enters into any composition or arrangement with its creditors, or undergoes any process analogous to the foregoing in any jurisdiction throughout the world.
Upon such termination by the Company under (a) - (d) above the Benefit granted to the Client shall revert to the Company, and thereafter the Client shall not directly or indirectly use or exploit its previous connection with the Company or the Event.
9. LIMITATION ON LIABILITY
(a) The Company excludes any liability for the content of the data, speeches, Event materials or advertisements for an Event placed by the Company over which the Company has no final editorial control. Where advertisements or other materials relating to an Event are put together before the Client has subscribed to a Benefit the Company accepts no responsibility to any Clients' whose names or logos are omitted from such advertisements or materials.
10. GENERAL
Neither party may assign or licence this Contract without the prior written consent of the other (such consent not to be unreasonably withheld or delayed).
(a). Notices to be served by either of the parties on the other may be sent to the address shown in the Contract and shall be deemed to be served on receipt and in any event no later than 5 working days after the time of emailing.
(b). The Contract shall be governed by and construed in accordance with English law and each of the parties submits to the non-exclusive jurisdiction of the English Courts.
11. FORCE MAJEURE
Neither Party shall be liable to the other for any failure in performance of any duty in whole or in part arising out of or caused by circumstance beyond its direct and reasonable control.
12. CONFIDENTIALITY
Neither Party will disclose or pass on any confidential information concerning the business of the other or that of other Party's customers or utilise such confidential information other than with the prior with written agreement of the other party, such agreement not be unreasonably withheld.
13. PUBLICITY
Either Party shall be entitled to refer to the fact that the Client is/was a sponsor/exhibitor at the Event in any of its publicity or promotional material now or in the future and to use the other Party's corporate names and logos for this purpose provided that it ensures that the said names and logos are accurately represented in a fair and favourable manner.
Updated: 14th April 2022
