Speakers terms and conditions

Information on BFI's terms and conditions for Speakers (including webinars)

These Terms and Conditions should be read in conjunction with the Brief, which together with any documents referenced therein form the agreement between the parties in relation to the Presentation.

1. Definitions

1.1 In these terms and conditions, unless the context otherwise requires or except as expressly provided, the following terms shall have the following meanings:

"Brief" means the written brief or explanatory briefing given to You by Us, setting out the requirements for the Presentation;

"Content" means the text, hand-outs, power-point or other materials Used or developed by You for delivery of the Presentation at the Event or for the Webinar, as the case may be;

'Event'' means the conference, seminar, round-table, workshop or other event, specified in the Brief, where a presentation is to be given in person by You;

"Delegates" means individuals who attend the event;

"BFI'' means Business Forums International Ltd, Unit B12, Whitecross Business Centre, Whitecross Lane, Shanklin, PO37 7EJ

"Intellectual Property Rights" means copyright and related rights, database right, patents, domain names, registered designs, design rights, trademarks, trade names, logos, trade secrets and know how, rights in performances, rights in goodwill or to sue for passing off, moral rights, the right to make applications for registration of any of the above (or rights of a similar nature) anywhere in the world (a) existing now or at any time in the future; and (b) whether registered or registrable or not;

"Presentation''  means the lecture, address or presentation to be delivered by You at the Event or Webinar;

"Speaker'' means a person engaged to speak at an Event or Webinar;

"Substitute" means a substitute for You

"Webinar" means the presentation, specified in the Brief, to be spoken and/or presented, with text materials and visuals, and then delivered online.

"We, Us, Our" means BFI

"You or Your" means the Speaker

1.2 Any reference to any Schedule, clauses or sub-clauses is to a Schedule, clause or sub-clause of this Agreement. The Schedule are incorporated as part of this Agreement.

1.3 Any reference to a person includes an individual, firm, partnership, company, or corporation.

1.4 Any reference to a party or parties shall mean the parties to this Agreement.

1.5 Any reference to any rule, statute or statutory provision includes a reference to that rule, statute or statutory provision as from time to time amended, extended or re-enacted.

1.6 A reference to a document is a reference to that document as varied or novated (in each case, other than in breach of the provisions of this agreement) at any time.

1.7 The clause and Schedule headings in this Agreement are for convenience only and shall not affect the interpretation of this Agreement.

2. Our obligations

2.1 We shall cooperate with You and provide You with such information as You may reasonably require in order to facilitate You to duly and punctually comply with your obligations under this Agreement.

 2.2 In our dealings with You, We shall endeavour to respond to any queries in a professional and timely manner.

3. Your obligations

3.1 You undertake to prepare and deliver Your Presentation at the Event or for the Webinar in accordance with the Brief and this Agreement.

3.2 You undertake to submit the Content to Us for approval within the timeframe set out within the Brief. You accept that time is of the essence in relation to delivery of the Content.

3.3 You warrant that the Content:

3.3.1. materially conforms to the Brief;

3.3.2 is written, developed and prepared with the skill, care and ability of someone of Your calibre in Your field of expertise;

3.3.3 is of a high standard and reasonably suitable for the BFI members and delegates to whom it is addressed; and

3.3.4 does not contain anything which is illegal, blasphemous, defamatory or indecent or which infringes the statutory or common law rights of any third parties including any Intellectual Property Rights.

3.4 We take no responsibility for the Content, relying on You to write and construct this as appropriate. We may however, on reviewing the Content (if We choose to do so), request that You make changes to the Content, including editing, adapting and / or altering the Content in other ways so that the Content may be suitable for delivery at the Event or as a Webinar as the case may be. We shall endeavour to provide You with sufficient notice and reasons for the requested changes and shall take your views into account wherever possible.

4. Intellectual property

You own all Intellectual Property in the Content and your Presentation and nothing in this Agreement transfers any Intellectual Property to Us. In order for Us to obtain the full benefit of your Presentation, You grant Us the licence set out in 8.1.5.

5. Cancellation

5.1 You will be entitled to immediately cancel any Brief by giving Us notice in writing if:

5.1.1 We announce that the Event, or the relevant part thereof, is cancelled and will not be rescheduled;

5.1.2 We substantially change the nature or requirements of the Brief or the Event; or the Event is postponed

5.2 We may cancel any Brief on giving You 14 days’ notice in writing if in our opinion:

5.2.1 insufficient numbers of Delegates sign up to attend the Event or in the case of a Webinar, sign up for viewing or download; or

5.2.2 the Event or Webinar is no longer practicable or financially viable for whatever reason.

5.3 Where You cancel a Brief, You will Use your best endeavours to work with Us to minimise the costs of replacing You, which may include assisting Us to find a replacement Speaker for the Event or Webinar and / or providing your Presentation or parts thereof to the replacement Speaker.

 6. Confidentiality

Each party agrees with the other that they will maintain the other party’s confidentiality and will not make any unauthorised Use of any private or confidential information about the other party and their business, members, customers or its private and financial affairs, as the case may be.

7. Data protection

7.1 BFI and You undertake to comply with each of their respective obligations under the Data Protection Legislation when processing Personal Data pursuant to the terms of this Agreement and to keep confidential and not process any Personal Data which it or You may obtain or receive in connection with this Agreement other than in accordance with the terms detailed herewith.

7.2 Where BFI receives the consent of an individual to share their Personal Data with You for the purpose of receiving direct communications from You, We shall both be separate controllers of the Personal Data.

8. Webinars and online training events

8.1 Where You are to give a Presentation through a Webinar, the following conditions shall also apply:

8.1.1 We shall be responsible for recording and production of the Webinar;

8.1.2 We shall be under no obligation to deliver the Webinar within any specified period of time but We shall endeavour to have it available within the timeframe indicated in the Brief, if any;

8.1.3 We will be the owner of the copyright in the sound recording and film of the Webinar;

8.1.4 You consent to Your voiceover and/or performance being recorded and included in the Webinar;

8.1.5 You grant to Us a non-exclusive, royalty free, worldwide limited licence, commencing on the date of the Event and ceasing 12 months after the Event, to distribute copies of the Content and Presentation to Delegates and other interested persons either in hard copy, electronically or online.

These Terms and Conditions were updated in October 2021.